Step by step establishment of EIG or Enterprise Information Governance

Approach to EIG is recommended in three phases by Deloitte Consulting. Comprehensive vital analysis of existing strategies of the enterprise is carried out in the first phase after which the gaps and synergies that exist is corrected using the necessary processes, designs and frameworks. This ensures adequate support for stewardship and information governance on a continued basis.

 In phase 2, the pilot project is successfully implemented and improves on strategies implemented in phase 1. The company is engaged only in Phase 2 of the program where the plans are rolled out and training is conducted in a bid to incorporate changes in the organization.

 In phase 3, the final plan for implementing the EIG is worked out based on the effectiveness of the improvements and designs incorporated with the cumulative results.

Phase 1 – Program Design

Various strategies and processes such as stewardship, technology architecture, information governance organization and metadata strategy are designed, standards are set and developed and project is planned in the first phase of this program. The most important steps in this phase includes –

Planning the project – Plan of work and project charter are finalized and metadata strategy and information governance deliverables are defined for the project. The plan and structure of the project is thus finalized in this phase before moving on to the next stage as it is vital to have everything planned in detail before proceeding with implementation of the EIG program.

EIG standards development

Various aspects of the project are taken care of in this step including assigning roles and responsibilities to work effectively within the governance framework. Scope of responsibilities is laid out in detail within this framework in this step which also identifies sponsors and champions. Identification of future sources for funding the initiatives of the company is carried out at this stage of the project.

Metadata standard and business taxonomy is constructed and controls, definitions and data standards are validated and developed in this step. Development of other important aspects such as key control points and data quality metrics is carried out effectively before proceeding to the next step.

Designing metadata strategy –

In this step, an operational plan is developed and implemented after careful analysis of requirements. It is in this stage that vendor meta-data solution is evaluated, business case and strategy is finalized and a pilot concept for proof of meta-data is created.

Organizational design for EIG –

In this step, workshops are conducted in order to assign appropriate resources and prepare job descriptions, organizational design is conducted and an in depth assessment of existing governance processes and initiatives are carried out.

Designing architecture selection and technology –

In this step, an SOA or service oriented architecture is set into motion which ensures quality data management. SOA is skilfully integrated to principles of design already in existence. A thorough definition of the Enterprise Information Architecture or EIA is carried out in this step.